GRM is a leading international development management company specialising in the provision of project design, management expertise and technical assistance to development projects for bilateral and multilateral funding agencies, governments and corporations. We have nearly 50 years of development experience, managing in excess of 800 projects in more than 120 countries for private, government, bilateral and multilateral clients.
Associate, Project Operations
- Job TypeFull Time
- QualificationBA/BSc/HND
- Experience2 years
- LocationAbuja
- Job FieldAdministration / Secretarial Project Management
Primary responsibilities
- Support project start-up and closeout
- Serve as a liaison between corporate services and the project
- Contribute to the preparation and maintenance of project specific components of the project operations manual
- Support training of project staff on company policies, SOPs and Guidelines and client rules and regulations (covering as required security, occupational health and safety, risk management, planning, human resource management, monitoring, reporting, finance, procurement, logistics, IT, communications, audit support and all other operations matters)
- Participate in the development and maintenance of project work plans
- Support the development and presentation of internal and external reporting (for example: Monthly Management Reports (MMRs), quarterly Internal Project Reviews (IPRs), project risk assessments, annual reviews, and client deliverables) and ensure these outputs are fit for purpose
- Ensure project issues and risks are logged, monitored, reported on, managed and mitigated, and escalate risks and issues to corporate/project leadership, as required
- Support the monitoring and maintenance of compliance with head/prime contracts
- In collaboration with Finance establish project account codes, ensuring they are fit for purpose and meet client’s and project’s requirements for cost allocation, monitoring and evaluation, and value for money (VFM) reporting
- Assist with project financial / cash-flow planning, process funding requests from the field, and process monthly Funds Transfer Requests (FTRs)
- Review cashbooks / field vouchers and ensure supporting documentation is complete
- Assist in ensuring the accuracy of client invoices (including monthly, milestone and performance based invoices)
- Coordinate input and support from HR for recruitment and contracting
- In collaboration with Security, ensure safety and security procedures, including Occupational Health and Safety (OHS) requirements, are in place and adhered to
- In collaboration with HR, ensure staff performance management systems are in place and adhered to
- Maintain project data on relevant HR systems for short-term and long-term staff and consultants
Minimum education and experience required
- A relevant Bachelor’s degree.
- A minimum of 2 years relevant work experience.
- Project management of administrative support experience with DFID, DFAT, USAID or other donor client(s).
- Key competencies and professional expertise required
- Understanding of Project Management.
- Financial acumen and the ability to interpret and analyse financial reports.
- Sound problem solving and decision making skills.
- Willingness to travel and work abroad a minimum of eight weeks per year in developing countries and elsewhere.
Senior Manager | Manager Project Operations
- Job TypeFull Time
- QualificationBA/BSc/HND MBA/MSc/MA
- Experience7 years
- LocationAbuja
- Job FieldAdministration / Secretarial Project Management
Primary responsibilities
- Plan and manage the operational aspects of project start-up and closeout to ensure delivery of required inputs to these processes from corporate services, service providers and stakeholders
- Serve as the primary liaison between corporate services and the project
- Support corporate registration in-country and ensure all legal and financial requirements are met and maintained for the entity and project
- Prepare and maintain project specific components of the project operations manual
- In collaboration with corporate services, provide training and guidance to project staff on and ensure compliance with company policies, SOPs and Guidelines and client rules and regulations (covering as required security, occupational health and safety, risk management, planning, human resource management, monitoring, reporting, finance, procurement, logistics, IT, communications, audit support and all other operational matters)
- Establish project offices and office infrastructure
- Participate in the development and maintenance of project work plans
- Support the development and presentation of internal and external reporting (for example: Monthly Management Reports (MMRs), quarterly Internal Project Reviews (IPRs), project risk assessments, annual reviews, and client deliverables) and ensure these outputs are fit for purpose
- Ensure project issues and risks are logged, monitored, reported on, managed and mitigated; escalate risks and issues to corporate/project leadership, as required
- In collaboration with Internal Audit/Systems Review, conduct periodic compliance checks on processes and internal controls
- Monitor and maintain compliance with head/prime contracts
- Monitor and report on overall progress against agreed targets, milestones, outputs and activities
- Develop, manage and support contract amendments as required
- Establish project levels of delegated authority in accordance with company policy and manage the process for higher-level approvals as required
- In collaboration with Finance establish project account codes, ensuring they are fit for purpose and meet client’s and project’s requirements for cost allocation, monitoring and evaluation, and value for money (VFM) reporting
- In collaboration with Treasury, set-up project bank accounts with appropriate company and project signatories
- Monitor expenditure against budgets and forecasts, including staff costs, operating expenses and procurements
- Support project human resource planning and recruitment and contracting and coordinate inputs and support from the company’s HR and Recruitment teams
- Support development of project subcontractor / grant management procedures compliant with the company’s SOPs and Guidelines and client’s rules and regulations
- Facilitate field office leases
- Monitor and ensure quality of field procurement; ensuring compliance with company anti-corruptions and due diligence processes
- Report monthly on the status of partner budgets/invoicing and grants
- Participate in capture planning, providing inputs on operational requirements, including but not limited to the requirements for company registration and banking arrangements
Minimum education and experience required
- A relevant Bachelor’s degree (with a Master’s degree preferred).
- A minimum of 7 to 9 years relevant work experience.
- A minimum of 4 to 6 years project management experience with DFID, DFAT, USAID or other donor client(s).
- Experience managing large and complex projects.
- A minimum of 4 to 6 years of people management experience, including setting performance objectives, managing for results, giving and receiving feedback, performance evaluation and mentoring and coaching.
- A minimum of 2 years of work experience in a developing country or similar environment.
Key competencies and professional expertise require
- Formal Project Management training and expertise.
- Excellent written and verbal communication skills.
- Financial acumen and the ability to interpret and analyse financial reports.
- Strong management skills with ability to mentor, coach, lead, develop and evaluate staff.
- Willingness to travel and work abroad a minimum of eight weeks per year in developing countries and elsewhere.
Senior Associate Project Operations
- Job TypeFull Time
- QualificationBA/BSc/HND MBA/MSc/MA
- Experience5 years
- LocationAbuja
- Job FieldAdministration / Secretarial Project Management
Primary responsibilities
- Plan and manage the operational aspects of project start-up and closeout and ensure delivery of required inputs to these processes from corporate services, service providers and stakeholders
- Serve as the primary liaison between corporate services and the project
- Support corporate registration in-country and ensure all legal and financial requirements are met and maintained for the entity and project
- Contribute to the preparation and maintenance of project specific components of the project operations manual
- In collaboration with corporate services, provide training and guidance to project staff on and ensure compliance with company policies, SOPs and Guidelines and client rules and regulations (covering as required security, occupational health and safety, risk management, planning, human resource management, monitoring, reporting, finance, procurement, logistics, IT, communications, audit support and all other operational matters)
- Establish project offices and office infrastructure
- Participate in the development and maintenance of project work plans
- Support the development and presentation of internal and external reporting (for example: Monthly Management Reports (MMRs), quarterly Internal Project Reviews (IPRs), project risk assessments, annual reviews, and client deliverables) and ensure these outputs are fit for purpose
- Ensure project issues and risks are logged, monitored, reported on, managed and mitigated, and escalate risks and issues to corporate/project leadership, as required
- In collaboration with Internal Audit/Systems Review, conduct periodic compliance checks on processes and internal controls
- Support the monitoring and maintenance of compliance with head/prime contracts
- Manage and support contract amendments as required
- Ensure company policies, SOPs and Guidelines for financial management are implemented and are compliant with the client’s rules and regulations
- Establish project levels of delegated authority in accordance with company policy and manage the process for higher-level approvals as required
- In collaboration with Finance establish the project account codes, ensuring they are fit for purpose and meet client’s and project’s requirements for cost allocation, monitoring and evaluation, and value for money (VFM) reporting
- In collaboration with Treasury, support the set-up of project bank accounts with appropriate company and project signatories
- Manage project financial / cash-flow planning, review and obtain approval for funding requests from the field, and review and obtain approval for monthly Funds Transfer Requests (FTRs)
- Review cashbooks / field vouchers and ensure supporting documentation is complete
- Serve as a coordinator for service providers and obtain approval for work orders and invoices
- Ensure the accuracy of client invoices (including monthly, milestone and performance based invoices) and where required prepare same
- Manage and obtain approval for contract action requests (for example travel, personnel additions/changes, partner, grant, budget realignment, etc.)
- Support the planning and coordination of inputs from the company’s Security, Risk and Internal Audit/System Review teams
- Support project human resource planning and recruitment and contracting and coordinate inputs and support from the company’s HR and Recruitment teams
- Serve as a main point of contact with service providers and address contractual matters as required
- Support development of project subcontractor / grant management procedures
Minimum education and experience required
- A relevant Bachelor’s degree (with a Master’s degree preferred).
- A minimum of 5+ years relevant work experience.
- A minimum of 3+ years project management experience with DFID, DFAT, USAID or other donor client(s).
- Experience supporting or managing large and complex projects with a high risk profile.
- 2+ years of people management experience, including setting performance objectives, managing for results, giving and receiving feedback, performance evaluation and mentoring and coaching (preferred)
- Work experience in a developing country or similar environment.
Key competencies and professional expertise required
- Formal Project Management training and expertise.
- Financial acumen and the ability to interpret and analyse financial reports.
- Sound problem solving and decision making skills.
- Strong management skills with ability to train and develop staff.
- Willingness to travel and work abroad a minimum of eight weeks per year in developing countries and elsewhere.
- Ability to work with a low level of supervision and as a part of a team when required.
Method of Application
To apply, visit GRM Career Page
Vacancies at GRM International ( 3 Openings ) - Abuja
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